Features
Everything an estate agency
actually needs.
Eight tightly-integrated pillars. Each one would be a complete product on its own — together they replace the spreadsheets, scattered emails, and disconnected tools you're paying for today.
Sales pipeline
Move sales through nine stages,
without losing the thread.
From first enquiry to completion. Every stage has its own checklist; tasks auto-create as the deal advances; AI flags what's stuck and why.
- Nine canonical stages (enquiry → valuation → proposal → onboarding → marketing → offers → completion → sold)
- Configurable readiness gates per stage
- Stage-by-stage health signals on the kanban cards
- Auto-advance on DocuSign signed, offer accepted, onboarding complete
Lettings management
Lettings parity with sales —
not an afterthought.
Multi-party tenancies, key dates, rent reviews, RTB tracking, deposit retention. Letting agents get the same first-class treatment sales agents do.
- 8-milestone completion checklist on every lease
- Multi-party agreement tracking (unlimited landlords + tenants)
- Tenancy timeline with rent-review and renewal flags
- Filterable kanban + metrics summary
Lease timeline
12 Demo Lane · 12-month tenancy
Jan 1
Tenancy starts
Mar 1
Quarterly inspection
Jul 1
Rent review reminder
Oct 1
Renewal notice (90d)
Jan 1
Renewal or move-out
Public website
A premium agency website,
included on every plan.
Branded photos, real listings (auto-imported from Daft), free-valuation requests, viewing booking, team profiles. Custom domain on Growth and up.
-
Hosted at
yourname.proppipe.comor your own domain - Eircode-friendly listing URLs, JSON-LD schema, sitemap — built for SEO
- BER badge, photo carousel + lightbox, video tours, map preview
- Anonymous viewing, offer, register-interest, and free-valuation forms
For sale
12 Demo Lane, Dublin 6
€425,000
AI assistant
Pippa works alongside you —
not instead of you.
Cmd+J anywhere brings up your assistant. Voice notes get transcribed and structured. @mention her in any channel and she takes the action.
- Voice notes → transcript → structured fields, automatically
- Photo scans → property data extraction (Daft-ready in seconds)
- @pippa in any channel proposes tasks, not just suggestions
- AI pipeline automation: auto-advance, auto-match buyers, draft replies
Pippa
Your AI assistant · Cmd+J
12 Demo Lane, Dublin
Tue 2:00 PM · with Mary O'Connor
WhatsApp + multi-channel
Tenants and clients reach you
where they already are.
WhatsApp Cloud API integration. Inbound messages get classified — maintenance vs viewing vs general — and routed to the right person automatically.
- Two-way WhatsApp messaging from inside PropPipe
- AI classification routes messages without you reading them first
- Auto-creates maintenance requests, viewings, or contact records
- Email + WhatsApp threading on the same contact
Inbound · Email
2:14 pm"Just looking at the listing for 12 Demo Lane — could we book a viewing this Saturday or Sunday?"
— from john.murphy@gmail.com
Maintenance + inspections
Field work, organised.
Tenant-self-service maintenance portal. Mobile-first inspection wizard with photo capture and PDF reports. Contractor dispatch with landlord-approval workflows.
- Tenant submits a maintenance request → contractor auto-routed
- Mobile inspection wizard: photo per item, dictated notes, PDF on submit
- Configurable inspection templates (11 field types, drag-to-reorder)
- Landlord approval thresholds + auto-approve trade categories
Sarah Hayes · tenant · 12 Demo Lane
"Hot water gone since this morning, boiler making knocking noise"
Doyle Mechanical · preferred plumber
Auto-routed · landlord pre-approved up to €450
Living room
Kitchen — appliances
Bathroom
Report sent
Documents + signatures
DocuSign, properly integrated.
Multi-party signature flows on agreements. Signed envelope status drives the pipeline forward automatically. Document requests with secure tenant-portal access.
- Multi-party DocuSign envelopes (sellers, buyers, agents)
- Webhook-driven status sync — sale auto-advances on signed
- Document Request templates: ID, proof of address, references
- Secure portal access via magic-link, no logins for clients
Envelope · Multi-party
Sale agreement — 12 Demo Lane
-
Pending
Niamh O'Reilly
Seller
-
Pending
John Murphy
Buyer
-
Pending
Mary O'Connor
Agent
Daft.ie auto-import
Already on Daft? You're set up
before you finish your coffee.
Connect your Daft API key once. PropPipe imports every active listing — photos, descriptions, BER, prices — and keeps them synced nightly. Two-way Daft feed too.
- One-click import of all your active Daft listings
- Photos, descriptions, BER, square metres, features — all synced
- Nightly auto-resync (opt-in) keeps PropPipe in step with Daft
- Outbound feed: PropPipe also generates the Daft XML feed for your active listings
Connecting to your agent feed…
Properties
0
Sales · Lettings
0
Images
0
Try it with your real properties — for nothing.
Five active properties on the free tier. Every feature included. Cancel anytime.