Features
Everything you need to run your agency
Sales pipelines, lettings management, inspections, maintenance, contacts, and self-service portals — built for how estate agents actually work.
Sales
Nine stages from enquiry to sold
Track every sale through a structured pipeline — enquiry, valuation, proposal, onboarding, marketing, offers, completion, sold, or withdrawn. Each stage has readiness gates so deals only advance when they're actually ready.
- 9-stage pipeline with readiness gates
- Kanban board and list views
- DocuSign multi-party signing DocuSign
- Stage-based task automation
Screenshot — Sales pipeline Kanban
Screenshot — Lettings pipeline
Lettings
Manage the full tenancy lifecycle
From initial enquiry through property listing, viewings, referencing, and tenancy signing — an 8-stage pipeline built specifically for lettings workflows. Multi-currency support handles cross-border transactions automatically.
- 8-stage lettings pipeline
- Multi-currency support (10 currencies, daily ECB rates)
- Landlord and tenant agreement parties
- Daft.ie, Rightmove & MyHome.ie portal feeds Daft.ie Rightmove MyHome.ie
Inspections
Inspect on your phone, report from your desk
Build reusable templates with 11 field types, then run inspections on-site with a step-by-step mobile wizard. Capture photos and signatures as you go, then generate a PDF report when you're done.
- 11 field types including photos and signatures
- Drag-to-reorder template builder
- 6 inspection types (move-in, move-out, periodic, and more)
- PDF report generation
Screenshot — Inspection wizard (mobile)
Screenshot — Work order dispatch
Maintenance
From report to repair, without the runaround
Tenants report issues through their portal. You create work orders, send them to contractors via magic link, and get landlord approval when costs exceed thresholds — all tracked in one place.
- Magic-link contractor portal with WhatsApp dispatch WhatsApp
- Landlord approval with cost thresholds
- Recurring jobs and compliance tracking (7 types)
- Contractor ratings and performance analytics
Contacts
One contact, every role
A single contact record can be a landlord, tenant, buyer, seller, or contractor — no duplicates. Link them to sales, leases, and work orders through role-based flags that reflect how people actually interact with your agency.
- Role flags: landlord, tenant, buyer, seller, contractor
- Magic-link portal access for external contacts
- Document request workflows
- Contractor performance tracking
Screenshot — Contact detail with roles
Screenshot — Tenant portal
Portal
Self-service for tenants, landlords, buyers, and sellers
Give your contacts their own portal with magic-link access — no passwords to manage. Tenants report maintenance, landlords review their properties, and buyers track their transactions.
- Tenant maintenance reporting
- Landlord property oversight
- Buyer and seller transaction tracking
- Magic-link authentication (no passwords)
Integrations
Connected to the tools you rely on
PropPipe plugs into the services your agency already uses — property portals, e-signatures, calendars, messaging, and payments.
Property Portals
Daft.ie
Automated XML feed for Irish listings
Rightmove
UK's largest property portal
MyHome.ie
Irish Times property portal feed
Zillow
US property portal integration
Signatures & Documents
DocuSign
Multi-party e-signatures with JWT auth
PDF Generation
Inspection reports and documents
Calendar & Scheduling
Google Calendar
Sync viewings and appointments
Microsoft Outlook
Email and calendar integration
Communication
Message contractors and contacts
Postmark
Transactional email delivery
Web Push
Browser and mobile notifications
Payments, AI & Data
Stripe
Metered billing and payments
OpenAI
AI-powered property descriptions
Anthropic Claude
Intelligent document processing
ECB Exchange Rates
Daily rates for 10 currencies
Start free with up to 5 properties
No credit card required. No setup fees. No contract. Your data is always yours.